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February 25–26, 2012

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RFP Form

Complete this form or Upload your RFP to ACVB.

* indicates required fields.

General Information

*Contact Name:
*Title:
*Organization Name:
*Organization Address:
*City:
*State:
*ZIP:
Province/Other:
Country (if not U.S.A.):
Website Address:
*Contact Email Address:
*Phone:
Fax:
Preferred Method of Contact:	PhoneEmailFax

Meeting Information

*Meeting Name:
*Preferred Meeting Dates:
*Alternate Meeting Date:
*Number of Attendees:

Attach your RFP or additional information.

Attachment:

Sleeping Room Needs

Days	Sun	Mon	Tue	Wed	Thu	Fri	Sat
Dates Requested
Rooms Requested

	Sun	Mon	Tue	Wed	Thu	Fri	Sat
Dates Requested
Rooms Requested

Rate Range:

Commissionable Rate:

YesNo

If yes, percentage:

Conference and F&B Needs

Meeting Requirements/Meal Functions: (Please include: days, times, event names, number of people and set up requirements for meeting space and food & beverage needs.) (skip this step if you've attached an RFP of your own)
Meeting Objective:
Top Three Decision Considerations:

Exhibit Information

Gross Square Footage Requirements:
Number of Exhibits:
Estimated Number of Table Tops:
Estimated Number of 8' x 10':
Estimated Number of 10' x 10':
Other:
Estimated Number of Exhibitors:

History (for Past Three Years)

This meeting was held last at:

Area/City:	Month/Year:	Convention Headquarter Hotel:

Decision

Proposal Deadline:
Decision Date:
Decision Process:
Other cities being considered for this meeting/event:
Will you be scheduling a site inspection? YesNo
If yes, when?:
Are you interested in attending a familiarization trip? YesNo

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